Key Objective, Have a Staff Meeting Agenda

One of the most important aspects of a staff meeting is the agenda. One of the most important aspects of the staff meeting agenda is the focus and direction it brings to the meeting. The agenda should contain topics that will benefit the whole team. These agenda topics need to include team members who may have ideas that are not related to the meeting topic. Adding feedback from your team is easy, thanks to Hybryd's agenda specific notes tool. 

Creating an agenda is also a great way to keep the meeting on schedule. Unless your meeting has a specific purpose, attendees will be more likely to be ineffective and not contribute to the discussion. If an agenda item isn't relevant to the meeting's overall goal, it should be removed, from the agenda or moved to a future meeting. When planning your agenda, be sure to ask your staff members for input to ensure that your meetings have the best results.

When planning a staff meeting, always start with a general goal. For example, if you want to talk about how you can improve your marketing strategy, consider adding a category for that goal. After you've defined the overall goals, create a specific agenda for each of those goals. This way, everyone can be on the same page and make sure the meeting is productive. A good meeting can take less than an hour, and the team feels more involved. It is important to keep in mind that many meetings run overtime due to input, evaluation, and prioritization. To keep your agenda short, set timers to help keep everyone on track. Additionally, you should prune the items on the agenda before the meeting begins.

What To Consider When Setting Staff Meeting Agenda

When drafting your staff meeting agenda, you want to make sure the items are well-defined. For instance, an agenda may have action items focused on progressing a certain project or client. It could have information about a new team member or contractor. The goal of the meeting should be clear, and action items should be stated in the form of questions. This way, attendees will have a clear understanding of what they are expected to discuss. You may also want to include group feedback in the agenda.

Another important aspect of your staff meeting agenda is whether or not it involves an open floor discussion. This format is particularly effective if you have many departments or branches within a company. Oftentimes, open floor discussions are conducted in a roundtable-style format or round-robin format. This allows people to raise their questions and concerns without fear of being considered "inappropriate" or "inappropriate."

Agendas helping set priorities

If the team's priorities are struggling, the facilitator should guide discussion on ways to improve them. It is helpful to assign a note-taker to take down any action items that the team agrees on. This way, the team can follow up on them after the meeting. In addition, the note taker should record the commitments of the team to get back on track. Action items should be specific, measurable, and actionable. They should also be specific to the member assigned to complete them.

After determining who should attend the staff meeting, you should set a schedule. Clearly communicate this to the team. If the meeting is in afternoon, the meeting should start early enough for employees to finish their work before the scheduled end time. The meeting should also be brief enough to accommodate the attendance of everyone. If your staff meeting takes place on Google Meet, using this method as it will allow for more flexibility when scheduling the meeting.